Scholarship Committee Meeting Minutes, November 2, 2016

Minutes of EAA Chapter 1489 Scholarship Committee

On Wednesday, November 2, 2016 at 12:15pm the newly assembled scholarship committee met at the Connell’s residence.

Attendees: Barbara Flynn, Dan Reynolds, Jim Connell, Deb Beach, Vic Chewning, and Pat Connell.

Pat Connell chapter VP acted as chair until a permanent chair is decided.

A preliminary statement by Pat was made to clarify the reason for this assembly:

It had been identified at numerous chapter meetings that there was a need for a formal scholarship committee. No volunteers had stepped up to serve. The opportunity for our scholarship fund to possibly receive a donation from a 501 (c) (3) trust triggered the formation of this committee.

Barbara Flynn, Sue Vartanian and Karen Jones had previously designed the scholarship application form.

Prior to this meeting the members had been asked to review the application form and bylaws and come prepared with suggestions.

Voting by the membership had approved the actual transition of our chapter 1489 to a 501 (c) (3)/not-for-profit organization.

Vic Chewning, treasurer, gave a full report on his progress in making this happen. Vic will be preparing a step by step protocol and submit it to the officers and BOD for review. Vic also revised the present bylaws and made appropriate changes so that they will meet the 501 (c) (3) requirements. There will be an approximate cost of $413.00 to dissolve the FOOLZ on 12/31/2016 and set up a new corporation to be effective on 1/1/2017.

The committee reviewed ideas to be included in the Scholarship Committee policies. A suggestion was to have the BOD decide each January on the dollar amount to put into escrow for that year’s scholarships. Barbara offered to type these for committee approval.

The Scholarship Application form was also simplified, revised & approved, making it open to more applicants. Barbara agreed to make these typed changes.

Jim presented Russell (Rusty) Swartzfager’s scholarship application to the committee. One thousand dollars was approved to be distributed to his flight school/instructor.

The opportunity was also opened to financially assist present pilots in obtaining additional ratings.

In order to relieve Steve Bensinger of his myriad of responsibilities, it was recommended to ask Steve to feel free to delegate to other board members. Scheduling regular board meetings to hash out issues first, should help limit the sometimes lengthy meeting discussions which can end in a stalemate.

There being no further business, the meeting was adjourned at 2:15pm. Respectfully submitted,

Patricia Ann Connell VP & Acting SC Chairperson 

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